Just letting off steam!
I guess I am just venting here, because I am really not sure what to do. I have been on my new job for 5 weeks now, and still do not have access to all the programs I need to do my job. My promised training has not happened and I am feeling burried. I have never worked at a public accounting firm, and the place I am at is so disorganized, it is making me physically sick. There are literally boxes of papers, including client files on the floor, on desks, in paper bags, in shoe boxes, etc. I was given client paperwork today and it came in a shopping bag and covers who knows how many months- probably 7! I guess I am frustrated because everything is thrown at me, and I am told to ask questions, but when I go to do that, there is no one to ask. I am struggling thru everything on my own - and right now I have 20 clients to work on - including sales tax and payroll taxes. I am working 25 hours a week and not sure how I can get everything done. I have to do enough work to cover three times my salary and based on my current client load, I do not think that is possible. They have full time employees doing 60 sets of client books. I am so used to orderly, professional organizations with computers and software that work, and this place is not that way. My boss is never around and I report to her and her assistant and today they got their signals crossed and told me two different things. I very much want to quit and work somewhere else and I am angry that I left my former employer for this! But, I guess I am stuck now, until they either fire me for not working fast enough, or I find something else ( oh how I hope!) because as a part-time employee, I do not want all this stress and all these deadlines, and constantly changing priorities. It is very difficult to finish one client, because they keep changing what they want me to work on, and I guess life is different in corporate. I was assigned a job, and expected to finish it, not constantly jump around and half finish projects! How is your relationship with your former employer? If you left on good terms, then I suggest that you call, explain (VERY briefly) that this job is not what you anticipated, and ask about the possibility of coming back. If you left on less than good terms, then I suggest that you restart your job search right away. Things will not get better at your new place, and you should leave before the stress makes you ill (sounds like you' re close to that already). When you interview again, ask to see the area you would be working in. If they refuse to show you, or to let you talk to your potential co-workers, they might have something to hide. If they do show you where you would be working, pay close attention to what you see. Good luck! Let us know what you decide to do. I did leave on good terms with my previous employer and my former boss told me that I could come back on a temporary basis, but that they were searching for another person. My former employer was cutting costs and had 10% of the workforce leave and did not refill the positions. One of my former co-workers, who is still there, thinks that they will not refill my position. The company is in it' s second year of a wage freeze, and I suspect that it is being trimmed down for a sale. My best bet is to look for another job, which I am doing. I had four interviews the past two weeks, and am hoping that one of them nets another job. I have been explaining to potential new employers that I am focused on quality, while my employer is focused on quantity. This seemed to resonate with the person I interviewed with on Friday, but they have one more person to interview and then will make a decision. I am crossing my fingers and praying that I will be chosen. The job that I just interviewed for is for a 12 employee Manufacturing company and I would be doing A/P, A/R. P/R, Bank Rec' s and adding people to the health insurance plan. The two people I met with, and with whom I would be working closely were very easy to get along with and their concern was that the person who takes the job could use a DOS based program. Someone did a very good job of creating a manual for the program and I was shown the manual. I am sure that I could do this job! I would have to brush up on payroll, but I know I can do it. But, I have to try and stay quiet for a few days and hope this all works out!!!! I know how frustrating it can be. But I have learned that people CAN have an impact in terms of how they let the frustration impact them.
As a manager, I found it extremely irksome when a gal who worked for me continuously complained about our systems. I knew they were bad and told her when she interviewed. I would help here when I could, but often times I am locked out, stumped and stymied. Instead of trying to solve the problem she would throw her hands up and complain to me. I finally got downright nasty and told her I understood her frustration and in her place I would do x, y and z and make calls to a,b and c. This is a person with a master's degree making almost $90k mind you. I expected a little more initiative on her part. What would have worked would have been her coming to me with a list of the issues she'd encountered, what she'd attempted to do to solve them, and a request for assistance that the two of us could sit down and work through. That would have gotten her what she wanted - we'd work through it together and solve the problems, instead of her dumping her problems on me. I am not suggesting you are doing that, but understand that if YOU feel you are in a whirling vortex you are probably not the only one. If you can take a deep breath and make a list of a few things you REALLY need, then sit down with your boss and discuss them rationally (your concern is not that the place is wacky but that you want to do a good job and these issues impede it) you might have some success, and hence relief. If you get blown off then you will know that you don't want to work there - and it will be much easier for you to justify leaving without a second thought. Good luck! I read both of your posts and, to be honest, I' m not really clear on the reason you want to leave. I mean, what is THE reason, the "key issue"? I couldn' t tell. Is it that customers bring receipts to the office in shoe boxes and paper bags? Or is it that you haven' t been properly trained, and you' re still floundering with a basic lack of knowledge and lack of computer access? If ONE issue were resolved tomorrow, would you consider staying? Or are there so many issues, you simply can' t function there - ever? I know your knee-jerk reaction is likely that you can NEVER function there; but I' m going to encourage you not to say that, at least not just 5-weeks in. I can' t imagine how irritating it must be to see people walking in the door with paper bags filled with receipts; as someone who works in accounting, that has to drive you nuts. It' s such a simple thing to make file folder labels ~ 12 per year ~ and label one for each month, if nothing else. These are grown-ups, and the best they can do is shove stuff in a shoe box? I' d probably want to tear my hair out. But, is that really worth quitting a job over? Any other time, you' d probably just go through and organize the receipts, and maybe even suggestion to the client how they could set up their own files at home, so this could be avoided in the future. You' d probably enjoy helping people get their home finances organized; you' d might even have fun setting up home filing systems "for dummies". Is this really what' s making you want to quit? I also understand how frustrating it is not to have access to the computer programs you need, and not to have been trained properly for your job. It makes you feel like you' ve been set-up to fail. You have questions you can' t get answered, because no one' s ever around to answer them. It' s almost as if they did this on purpose, just to test you. And, nobody likes being tested like this. I don' t know you or the people you work for, but I' m going to go out on a limb. I think part of your frustration is due to the fact that you aren' t very assertive when it comes to asking for what you need, when you need it. You were spoiled in your last job ~ everything was handed to you in neat little packages with bows on top, and you' ve come to expect it. That' s not happening now, and you' re not getting your message across that you need more information. Surely you knew this place was different when you interviewed, though, didn' t you? You did listen to the job description and to their comments about the work you' d be doing - right? Or did you just not internalize it at the time? I used to do the following at my last job ~ it worked beautifully, for several reasons. Among other things, the bigger the BIG pile** (see below) got, the more attention it drew. If it continued to grow, without ever decreasing, eventually the Owner wanted to know what the problem was and why I wasn' t getting the answers I needed. If the hold-up turns out to be your Supervisor ~ as it was in my case ~ having a BIG pile like this can be one way to get a message to upper management that you' re NOT getting the help you need to do your job. First and foremost, I think you need to gain some assertiveness, and NOW. Write all of your questions down on post-it notes, and stick the notes to everything you' re working on, so you don' t forget what you need to ask. Then place everything you have question on in one BIG pile.** When your supervisor comes in and heads towards her desk, don' t take "no" for an answer -- don' t even give her a chance to consider it. Get up, pick up your BIG pile, and follow her. Sit down on the opposite side of her desk and start asking questions, and don' t leave until you get your answers. If you have to, say to her, "Look, you promised me more training; if you' re not going to take the time to train me, then you' d better help me with these client files or there are going to be mistakes." See what she has to say then. Just don' t let her squirm out of answering you. If that doesn' t work, go in early one day and, before you do anything else, grab your BIG pile, go to her office and close the door behind you. Corner her until you get what you need. Corner her assistant until you get what you need. You' re NEW - REMIND THEM OF THAT. They OWE you answers and training. Make them do it. Unless you force the issue, they will ASSUME you' re doing fine. Trust me, unless you speak up and demand training & answers, they' ll think everything is fine, and you' ll still be floundering in another 5-wks, 5-months, 5 years. They' re not trying to be mean or neglectful; they just get lost in their own priorities, and they will forget that you' re new and still need training. My point is simple. Jobs are very hard to come by these days. If there' s ANY CHANCE most of the trouble your having is due to one issue ~ your lack of knowledge and training ~ I' d hate to see you throw the job away without putting up a fight. Stand up for yourself and demand the answers you need, when you need them. If that starts to resolve things a bit, see if you can' t stick it out and stay with the place. Just because you' re frustrated is no reason to "throw the baby out with the bath water". Don' t give up on the whole thing when there' s really only one part that' s a problem. I don' t know if this helps or not. At the very least, I hope it gives you something to think about.
Thank you for your advice. I truly was just venting, because it has been a frustrating situation. Actually, I have never had things handed to me, and have pretty much always had to figure out how to do the job all the time. I think what was frustating is that the client who brought the stuff in in paper bags does not pay his bill and the owner' s complain about not having money to pay employees, so why in the world are they doing work for customers who don' t pay their bills? I actually have a lot of experience- 17 years worth and I am a CPA, so it has been a little crazy to have been told one thing and see something else. For starters, the questions I asked during the interview were given different answers than the reality. I was not told that they had cash flow issues, or that there had been wage freezes. I was not told that my work load would have to cover three times my salary and I do not get to pick or choose my clients. I think the organization is just very disorganized. Another new person started yesterday, and instead of telling her that she chose a bad time to start, they actually sat down and walked her through the computer program, told her that she needed to dial 9 to call out, told her where the supplies were and explained how the e-mail program worked. Fortunately , I figured this out myself because for my first two days, they did not know where they wanted me to sit, and they never explained the phone system or anything to me. I asked co-workers questions when I needed help. I just got voice mail last week and that was because a co-worker interviened and asked the person in charge of the phone system to remove the name of the person who quit in June so that I could be set up on the system. There is no written job description and I have come to find out there is no company handbook, that the rules can change in an instant. I guess I am not comfortable with that, and I am not comfortable sitting in a basement, in a building with no storage, so paper is stored in the bathroom, and there are files all over the floor. There are even orphan piles of paper and files on desks that no one knows what their status is. I wish the big pile theory would work, but the owner doesn' t pay attention, and I have never been introduced to him, and a few times he has walked by, and it is like I am invisible. I was going to introduce myself, but when he shows up,he is usually mad and about to yell at someone, so that would not be a good time to introduce myself. I think if there was a big pile and the work did not get done, they would just fire me. I guess this has happened with other employees. I was also shocked yesterday to here another coworker mention that she had a hard time understanding a/p and a/r. This is a public accounting firm and she has been doing the job for 20 years- how could you not understand a/p and a/r? Also, no one has an office. Everyone is in the open, and I was told yesterday that they can have meetings in the parking lot!!! I think the biggest issue for me is all the gossip, the lack of professionalism, the need to get everything out in a hurry, instead of doing it right- 60 sets of books a month, is a lot for one person. It bothers me that people get yelled at for whispering, that kind of thing. I keep hearing certain 4 letter words that make me cringe and I guess I assumed that a public accounting firm would have been more professional. So, I guess I made a mistake.
Thank you for your advice. I am trying to stay positive and take it one day at time. I would have appreciated it, if when I was interviewed, I would have been told the truth about things. I do know I am not the only one feeling frustated. About a week ago, the whole department was so frustrated, they were going to all walk out the door, and I know that can not be a good thing. I am trying to get a clear list of which clients I am responsible for, and what the deadlines are. I have taught myself pretty much everything by looking at how previous people did the work. It really isn't hard, it is just that they are so disorganized and I am not used to seeing papers lying everywhere. Space is so tight that they are storing paper in the bathroom. Yesterday, they did admit that they have not trained me correctly, so that was helpful. I have been asking co-workers for help when I am not sure where to find supplies, or how the phone system works, etc. My co-workers have been really good at explaining things. My supervisor never got around to showing me whether they mail out paperwork or UPS it and one of my co-workers helped me with that. I am asking questions of anyone who can help me so that I can get up to speed.. | |
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